Days 1–2
You hand over what exists
An export from your current provider, or the folder of closing documents, or the minute book. We take it in whatever state it is in and index it.
Moving your register
Two weeks, and mostly not your work.
Switching is supposed to be the hard part. It is about two weeks, and the part that takes longest is us disagreeing with your spreadsheet.
Days 3–7
We rebuild and disagree with you
Every position is traced back to the instrument that created it. You get the exception list: positions the documents do not support, holders with no address of record, legends that were never applied, counts that do not add up. This is usually the first time anyone has checked.
Days 8–12
You settle the exceptions
Some are typos. Some need a board consent or a missing signature page. We tell you which is which and what would fix it; your counsel decides.
Day 13
You certify the opening balance
An officer signs that the rebuilt register is correct as at a date. That certificate is the first entry in the book and everything after it is a posting.
Day 14 onward
The book is kept
Your holders get a portal. Your instructions get journalled. Your reports come from the register rather than from someone's copy of it.
What to send
- The current cap table, in any format
- Charter, amendments and the authorised counts
- Board and stockholder consents authorising each issuance
- Subscription agreements and the closing set for any raise
- The stock ledger or minute book, if one exists
- Any transfer restrictions, lock-ups or side letters
- The contract address, if the issue is mirrored on-chain
If some of this does not exist, send what does. Finding out what is missing is part of the work.
What you have at the end
- A register certified correct as at a date, by your own officer
- An exception list, with what was found and how each item was settled
- A control book that agrees with the sum of the positions
- An audit chain from the opening balance forward
- A portal for you, and read access for your holders
- An export of all of it, available from day one
If you are still under contract somewhere else
Intake can run while your current subscription finishes. We rebuild and reconcile now, hold the opening balance for the date you choose, and the two records simply agree until you switch. Nobody has to be locked out of anything.
Send the spreadsheet. We will tell you what is wrong with it.
Start intakeNo charge for the exception list