Five steps. The first three happen once. The last two happen for the rest of the company’s life.
01
Whatever the record currently is: a spreadsheet, an export from your current provider, the minute book, the closing sets from the raise. It does not need to be tidy.
02
Every position is traced back to the instrument that created it. Where the paperwork and the spreadsheet disagree, you get the list, and nothing is guessed at.
03
The rebuilt register is the first entry in the book, and an officer signs that it is correct as at a date. Everything after that is a posting, not an edit.
04
A transfer, an issuance, a cancellation — each one arrives as a written instruction, is checked against the control book, and is journalled. An entry that would over-issue is refused rather than absorbed.
05
The current holder list, a capitalization report, the transfer journal for any period, and where shares are mirrored on-chain, the comparison. Your records export at any time, in full.
An auditor, a lender, an investor’s counsel, a court. The register is the same document for all of them, and it is dated, certified and reconciled.
What we keepRegister of members
Example Issuer, Inc.
Common stock, Delaware, as at 14 August 2026
Holders of record
68
| Cert. | Registered holder | Shares |
|---|---|---|
| C-0001 | Marlowe Ventures II, L.P. | 1,250,000 |
| C-0002 | Okafor Family Trust | 600,000 |
| C-0003 | Ines Halvorsen | 3,400,000 |
| C-0004 | Priya Raman | 3,020,000 |
| Outstanding | 8,915,000 | |
J-0193 Transfer of 25,000 common from C-0003 to C-0006, posted from a written instruction dated 14 Aug 2026.
Chain agrees. 0 differences.